Independent publisher · UK-focused practice admin
Plan clinic finances with tools built for real diaries—not generic spreadsheets
Fee splits, room capacity, no-show economics, marketing payback, and break-even maths: every tool pairs a working calculator with short editorial context so you understand what the numbers imply for a therapy or physio-led clinic.
- 53 free tools
- 5 topic areas
- No account required
Popular calculators
Start with the tools clinic teams open most often
Each page includes a working model plus plain-English context—what the metric means, what it ignores, and when to check with your accountant or payroll provider.
Associate fee split
Free UK calculator for physiotherapy associate fee splits.
Open calculator Marketing & growthGoogle Ads lead value calculator for clinics
Translate ad spend and lead volume into cost per lead and rough booking value.
Open calculator Costs, margins & taxClinic break-even
Estimate the monthly revenue a clinic needs to cover fixed costs using a simple contribution margin.
Open calculator Operations & capacityNo-show percentage
Calculate no-show percentage from appointments scheduled and DNAs.
Open calculator Costs, margins & taxVAT on private clinic services estimator
Illustrative UK VAT amounts on private healthcare-related fees—does not replace professional VAT advice.
Open calculator Operations & capacityAppointment utilisation
Calculate diary utilisation as booked vs available slots for a practitioner or room.
Open calculatorTopics
Explore by the questions your team actually debates
Topic hubs group related guides and calculators so you can move from benchmarks to models without mixing definitions.
Browse all topic hubsSession economics
Fee splits, retentions, and practitioner take-home planning.
Rooms & capacity
Diary utilisation, no-shows, turnaround, and admin ratios.
Growth & marketing
Rebooking, LTV, acquisition cost, and channel ROI.
Revenue & goals
Monthly targets, booking goals, and pricing changes.
Costs & margins
Break-even, session margin, runway, and illustrative tax helpers.
How it works
From a metric question to a number you can discuss
We built this library because clinic owners and associates already do this maths in spreadsheets—just without shared definitions or clear caveats. Each page follows the same rhythm.
See the full guide library-
Pick the scenario
Fee split, break-even, no-show rate, marketing payback—choose the tool that matches the conversation in your meeting, not a generic finance template.
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Enter your clinic’s inputs
Session fees, splits, fixed costs, diary slots—your numbers stay in the browser. Adjust assumptions and compare outcomes side by side.
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Read the context, then confirm
Every page states what the model ignores. Use outputs for direction and team discussion; confirm tax, employment, and contract questions with qualified advisers.
About the publisher
Independent reference material for UK private clinics
Owners and associates spend hours in practice software but still reach for calculators: “What if we change the split?”, “How many sessions cover the rent?”, “Did that campaign pay for itself?”
Clinic Admin Tools UK publishes structured answers to those scenarios—always as publisher content with explicit limitations, not as clinical or regulatory advice. If something needs a clearer caveat for your specialty, use the contact page.
Get in touch
Running a clinic is already complex enough
Full library
All 53 calculators by category
Fees, payroll & splits
Calculate fees, payroll outcomes and income splits with confidence.
Clinic split-fee calculator
Work out how session fees split between a private clinic and an associate or self-employed practitioner in the UK.
Cancellation fee calculator
Model how much gross revenue cancellation or late fees could recover based on your policy and volume.
Associate therapist fee split calculator
Free UK calculator for physiotherapy associate fee splits.
Practitioner take-home calculator
Roughly estimate practitioner amounts after a clinic retention or room fee style deduction from session income.
Late cancellation revenue recovery calculator
Compare potential recovery from late cancellation fees against lost session value.
Multi-practitioner payout calculator
Split pooled clinic income across practitioners by percentage share.
Therapist commission calculator
Calculate commission amounts on retail or add-on sales using a percentage of revenue.
Revenue, pricing & goals
Set targets, test pricing and understand how changes impact your numbers.
Therapist hourly revenue calculator
Estimate average revenue per clinical hour for therapists and physios based on sessions completed and typical fees.
Physio session income calculator
Project gross session income from appointment volume and your average private session fee.
New patient revenue calculator
Estimate gross revenue from new patient registrations and typical first-visit value.
Monthly recurring patient revenue calculator
Estimate stable monthly revenue from an active patient panel and average spend.
Treatment package pricing calculator
Price a block of sessions with a per-session discount compared with pay-as-you-go rates.
Discount impact calculator
See how a percentage discount changes gross revenue at a given volume.
Treatment plan value calculator
Multiply planned visits by fee to estimate gross value of a course of care.
Package refund exposure calculator
Roughly estimate financial exposure if a portion of prepaid packages is refunded or unused.
Average revenue per session calculator
Divide total revenue by completed sessions for a period average.
Average revenue per patient calculator
Divide total revenue by active patients for a simple ARPP figure.
Weekly bookings target calculator
Work out how many clinic sessions you need each week to hit a revenue target from your average fee.
Monthly revenue goal planner
Plan monthly clinic revenue from working days, sessions per day, and average fees.
Revenue per clinician calculator
Calculate revenue per clinician FTE for UK physio and private clinics.
Clinic pricing increase calculator
Model revenue after a price change and an assumed change in booking volume.
Operations & capacity
See how diaries, rooms, and no-shows actually use the week you already pay for.
Missed appointment loss calculator
Estimate revenue left on the table when patients do not attend or last-minute gaps are not refilled.
Appointment utilisation calculator
Calculate diary utilisation as booked vs available slots for a practitioner or room.
Clinic occupancy calculator
Estimate overall clinic occupancy when multiple rooms and schedules are in play.
Invoice due date calculator
Add payment terms in days to an invoice date to get the due date.
Room turnaround time calculator
Find the buffer between appointments from slot spacing and treatment length.
Practitioner utilisation target calculator
Compare current booked hours with a target utilisation of available clinical hours.
Capacity planner for clinic rooms
Estimate maximum weekly sessions from room count, opening hours, and average session length.
No-show percentage calculator
Calculate no-show percentage from appointments scheduled and DNAs.
Clinic opening hours coverage calculator
Compare staffed reception hours with advertised opening hours as a percentage.
Admin to clinician ratio calculator
Calculate admin-to-clinician staffing ratio from FTE counts for UK private clinics.
Clinician productivity calculator
Sessions per clinical hour shows how densely a diary is used.
Marketing & growth
Check whether acquisition, rebooking, and campaigns are paying their way.
Patient lifetime value estimator
Roughly estimate revenue per patient from average visits and average spend per visit.
Rebooking rate calculator
Calculate patient rebooking rate for UK clinics and physio practices.
Follow-up conversion calculator
Turn eligible treatment episodes into a conversion percentage for follow-up care.
Waitlist conversion calculator
Measure what proportion of waitlisted patients eventually receive an appointment.
Reminder ROI calculator
Estimate the value of reducing no-shows after paying for SMS or call reminders.
Referral source ROI calculator
Compare gross profit from a referral channel with its direct costs.
Google Ads lead value calculator for clinics
Translate ad spend and lead volume into cost per lead and rough booking value.
Patient acquisition cost calculator
Divide marketing and sales spend by new patients acquired in the same period.
Return visit frequency calculator
Divide total appointments by unique patients to see average visits per patient in a cohort.
Costs, margins & tax
Model break-even, margins, runway, and illustrative tax positions.
Clinic room rental calculator
Estimate weekly and monthly treatment-room hire from hourly or daily rates.
Clinic break-even calculator
Estimate the monthly revenue a clinic needs to cover fixed costs using a simple contribution margin.
Cost per practitioner calculator
Divide total practitioner-related costs by headcount for a quick per-FTE benchmark.
Reception staffing cost calculator
Roughly estimate gross pay for reception hours before employer on-costs.
Session margin calculator
Calculate contribution margin per session after variable costs.
VAT on private clinic services estimator
Illustrative UK VAT amounts on private healthcare-related fees—does not replace professional VAT advice.
Clinic payroll split calculator
Express total payroll as a percentage of clinic revenue for quick ratio checks.
Clinic cash runway calculator
Divide cash on hand by average monthly cash burn to approximate runway in months.
Break-even number of sessions calculator
Find how many sessions cover fixed costs given fee and variable cost per session.
Clinic profit margin calculator
Compute net profit margin from revenue and all recognised costs for a period.
Clinic owner take-home planner
Estimate clinic owner take-home from revenue, operating costs, optional debt service, and a tax set-aside percentage.
Practitioner self-employed tax helper
Illustrative set-aside amounts for UK self-employed practitioners—not formal tax advice.